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Office Administrator

Location: Stockton, CA
Type: Full-time, Temp to Hire

The Office Administrator will be responsible for light phones and overseeing all of the administrative responsibilities that facilitates a smooth-running office. This position will interface with all levels of personnel including the President, Vice President, Controller, sales staff, department managers, clients, and vendors. This is a Temp to Hire opportunity. Pays $15-$18/hour DOE.

Essential Duties and Responsibilities:
Receptionist: Answer phones and directing to appropriate department. Scheduling WebEx and conference calls when needed. Distribute incoming mail and faxes; Process outgoing and intercompany mail. Facilities Management – Ordering of office supplies, business cards. Collect and maintain Welder Schedules, Organize corporate events such as holiday parties and meetings. Other duties as assigned

Administrative Duties and Executive Assistant: Transcribing Salesman Quotes and generating monthly sales reporting. Maintenance of Engineering Proposals. Reconcile the Presidents credit card and travel. Manage President's Calendar, book travel- Airfare, hotel, car rentals, meetings, dinners and events. Approve/Prepare expense reports through Concur, Negotiate and Maintain facility contracts – Copiers, postage, etc. Manage American Express Corporate Credit Cards, Concur Corporate travel account and Verizon Corporate Cellular Program. Facilitate the set up of new lap tops for sales and engineering. Assist Controller with assignments as requested. Other duties as assigned by the President or Controller

Knowledge in Concur, Skills, & Abilities: Proficiency with Microsoft products (Excel, Word, and Outlook) Strong communication and interpersonal skills. Ability to interact with all levels of the organization Demonstrates attention to details and maintains confidentiality

Certified Employment Group is one of Northern California's largest, privately owned staffing firms. Serving Northern California since 1963, Certified has spent over 50 years building a solid reputation for providing reliable, skilled staff to a wide range of industries. Certified specializes in temporary, temp to hire, and direct placements. For up to date job openings, follow us on Facebook and LinkedIn or visit our website at www.certifiedemployment.com.


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